Verifactu for coworking spaces: how to comply with the regulations

Coworking spaces have particular invoicing needs — memberships, bookings, day passes and various services. Verifactu affects all of that invoicing.

How Verifactu affects a coworking space

A coworking space issues invoices for multiple items:

  • Monthly memberships
  • Room bookings
  • Day passes
  • Additional services (printing, lockers, registered office)
  • Events and training

Specific challenges for coworking

High volume of small invoices

A coworking space can issue dozens or hundreds of invoices per month. Your software must handle this volume without errors.

Simplified invoices for day passes

Low-amount passes can be issued as simplified invoices (type F2), with reduced requirements for amounts under 400 euros.

Multiple invoice series

Verifactu requires correct chaining within each series and that all series are declared.

Invoicing to companies and individuals

Verifactu requires complete tax data of the recipient on full invoices (F1).

VAT management

Verifactu requires a detailed tax breakdown, including the type of operation and the tax regime code.

What your software must have

Verifactu requirements
  • Manufacturer's responsible declaration
  • Records with SHA-256 digital fingerprint
  • Record chaining
  • Automatic QR code
  • Automatic submission to the AEAT
Functional requirements for coworking
  • Memberships with recurring invoicing
  • Room bookings with invoicing
  • Product catalogue with configurable VAT
  • Contact and company management with tax data
  • Online payments (Stripe or another payment gateway)

The mistake of using separate tools

Many coworking spaces manage memberships, invoicing and bookings with different tools. With Verifactu, this becomes complicated — record chaining, tax data synchronisation and liability for errors become fragmented. The simplest solution is an integrated platform.

CokuApp: coworking management with Verifactu

CokuApp is designed for coworking spaces, with Verifactu invoicing included as standard.

  • All in one — Memberships, bookings, invoicing and Verifactu on a single platform
  • Automatic invoicing — Memberships generate invoices that are submitted to the AEAT
  • Full and simplified invoices — Types F1 and F2 managed automatically
  • Online payments with Stripe — Card payment integration
  • Verifactu included — No extra modules

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